Accounting Manager

United States

Part Time

Experienced

Part time – between 20 to 25 hours/week; hybrid

Position reports to: CFO

Position oversees the following staff positions: n/a

Position description:
The Accounting Manager will be responsible for supporting the Philadelphia Visitor Center Corporation (PVCC) CFO on a wide variety of fiscal responsibilities to maintain the financial integrity of the organization This position will work approximately 20 - 25 hours per week (hybrid role).

Position duties:
Personnel and Payroll Administration:

Manage the establishment, maintenance, and ongoing modification of employee accounts across payroll (ADP) and benefits platforms
Execute bi-weekly payroll cycle with high accuracy, including the management of tax withholdings, garnishments, and 403(b) contributions
Manage the timely filing of annual information returns including 1099-NEC/MISC processing

Accounts Payable Management:

Oversee accounts payable process up to payment initiation, ensuring accurate coding and adherence to internal approval hierarchies (with vendor invoices in BILL.com and company credit card charges in Quickbooks)
Prepare periodic budget-to-actual reports for individual departments and for full organization
Collaborate with members of the marketing team to complete monthly, quarterly and annual grant reports (Phlash Program)

Revenue Cycle Management:

Manage invoicing for services provided to external stakeholders
Accurately record bank deposits within Quickbooks for designated departments
Monitor and analyze receivables

Departmental Collaboration:

Manage Engagement & Experience Department internal budgeting and contracts with third parties
Manage various trackers including donor subledger; facilities rental payments; program sponsor list and payroll adjustments

Other financial administration, reporting and analysis as needed.
Qualifications:

Bachelor's degree in Accounting or a related field
5+ years of hands-on experience in a staff accountant or comparable accounting role
Experience with Quickbooks, ADP and Bill.com preferred
Ability to prioritize tasks and manage time effectively to meet deadlines
Ability to work productively in a fast-paced, dynamic environment
Ability to work independently and as part of a team
Strong analytical and problem-solving skills
Excellent attention to detail and accuracy
Ability to handle and protect confidential information, including donor information, employee information, and financial data

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